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Email & Software Etiquette

Following proper Software and Email Etiquette is essential in the workplace, and if your employees can bring their devices home, they must follow some procedure’s outside of work. Malicious content can wreak havoc on your business’s internal infrastructure causing Ransomware Attacks, Worms, Spyware attacks (stealing your data). These attacks can cause devastating consequences for your business, which could altogether disable your ability to operate.

It’s much easier to prevent malicious attacks than to mitigate these attacks (doing damage control).. Below you’ll see the first steps that you can take to help prevent your business from malicious attacks.

1. (First things first) Avoid sending any sensitive information over email.

Emails can be intercepted, emails can also be forwarded to someone else, and they can altogether be accessed easier than some other ways that you could potentially send sensitive information. Instead, you can develop or purchase secure portals that send this information through a private channel that is encrypted.

2. Use a SPAM Filter –

Spam filters can help filter out emails that contain keywords that seem fraudulent, and they can also filter out emails that aren’t signed and sent over TLS (Transport Layer Security), which helps encrypt emails. [Emails that aren’t encrypted can be intercepted by hackers much easier since there sent over plain text.]

3. Use anti-virus software

Using anti-virus software is an extra step to help make sure that the attachments and anything else in the emails (even the website links) don’t contain any malicious content.

4. Keep your passwords in a secure location –

Be sure to keep your passwords in an encrypted location where hackers and other people can’t access them easily. Keeping them stored on paper, in your computer notes software, or on a word processing document can drastically increase your chance of being involved in a cybersecurity incident.

5. Update your passwords regularly & Add Two-Step Verification –

It’s recommended to update your passwords every 60-90 days, but using Two-Step verification helps further secure your account. If a hacker ever obtains your login credentials, they won’t be able to access your account without having access to your two-step verification details.

Final Thoughts –

Following the information above is a significant first step towards having a more secure future for your business. Cybersecurity attacks are bad for your business’s reputation and can cause millions of dollars of damage.

If you want to guarantee a more secure future, we invite you to do a free security assessment; this assessment will show you your risks for a Cyber Security attack.


Sign up to get your free security assessment today!